The Smarter Choice For
AI-Powered
Procurement
The 6-Step Perfect Procurement Workflow
Why this works:
- No wasted admin steps
- Supplier communication, quote handling, and PO issuance are all integrated
- Site sign-off and accounts are connected automatically
- Can scale for simple orders or complex multi-phase projects
6The Perfect Procurement Workflow
Transform how you buy everything for your projects
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The Perfect Procurement Workflow
Transform how you buy everything for your projects
1📤Request Quotes Instantly
Request Quotes Instantly
Emailing quotes manually and tracking responses in chaos.
Select scope and auto-send RFQs to pre-approved suppliers in one click. Pulls directly from supplier database (by trade, location, availability). Quote requests are tracked and timestamped in the system.
2🔍Compare & Approve Supplier
Compare & Approve Supplier
Confusing quotes, hidden extras, no clarity.
Review quotes side-by-side — filter by cost, lead time, ratings, and compliance. Instant quote comparison dashboard. Built-in red flags for missing documents or insurance.
3📝Raise Purchase Order
Raise Purchase Order
Delayed orders, lost paperwork, poor tracking.
Auto-generate POs linked to the approved quote and notify supplier & site. Dynamic PO template based on selected quote. Triggers real-time alerts for delivery preparation and site team heads-up.
4🚚Track Delivery & Site Receipt
Track Delivery & Site Receipt
Materials arriving late or off-schedule.
Live delivery tracking and digital sign-off at the point of arrival. Delivery date synced with build programme. Site manager logs photos, flags issues, or accepts via tablet/mobile.
5✅Site Approval & Digital Sign-off
Site Approval & Digital Sign-off
No formal handover or record of what was received.
Digital sign-off confirms goods received in full and in good condition. Captures timestamp, location, and personnel signature. Triggers a status update for accounts to begin verification.
6💰Invoice Matched & Paid
Invoice Matched & Paid
Payment delays and invoice disputes.
Approved delivery auto-matches with invoice — ready for payment. UNIS matches delivery to PO and invoice data. Full audit trail preserved for compliance and financial reporting.
Real results with UNIS
"Companies using structured procurement workflows save an average of 15-20% on total spend"
Why this works:
- No wasted admin steps
- Supplier communication, quote handling, and PO issuance are all integrated
- Site sign-off and accounts are connected automatically
- Can scale for simple orders or complex multi-phase projects
The Hidden Costs in Construction Procurement
and how AI is solving them
Material Overordering
Material Overordering
10–15% excess materials ordered
due to miscommunication & poor planning
Reduces overordering by 80%
with AI forecasting and optimization
Stockouts & Delays
Stockouts & Delays
35% of projects report stockouts
causing costly project downtime
Slashes downtime by 50%
with predictive restocking & inventory management
Delivery Errors
Delivery Errors
20% of site deliveries have issues
with quantity or item mismatches
Reduces mismatches by 70%
with AI-verified POs and delivery verification
Invoicing Errors
Invoicing Errors
1 in 10 invoices contains an error
causing payment disputes and delays
Cut errors by 90%
with smart validation and verification tools
Invoice Processing Time
Invoice Processing Time
12–15 days processing time
from delivery to payment
Reduced to 1–2 days
with automated processing and approvals
Procurement waste costs the construction industry billions.
UNIS helps you buy smarter, deliver faster, and get paid with fewer errors — powered by real-time data and automation.
What Our Customers Say
Ready to Transform Your Construction Procurement?
Join the construction companies already saving time and reducing errors with UNIS procurement software.