Frequently Asked Questions

UNIS V1 includes the following core features:

• AI-generated quote requests to multiple suppliers
• Centralized supplier database for easy management
• Instant quote comparison to find the best deals
• One-click purchase orders from approved quotes
• Site delivery sign-offs with digital verification
• Mobile-friendly dashboard accessible anywhere

These features give you complete control over your procurement process from request to delivery.

UNIS V1.2 builds on our core platform with these advanced features:

• Full mobile app access for site teams (iOS & Android)
• AI-supported material requests with smart templates
• AI predictive quote matching based on historical data
• Live delivery tracking with geo-confirmation
• Automated call-off scheduling for complex projects
• Site delivery photo capture for quality assurance
• Real-time cost tracking against project budgets
• Accounts workflow automation for PO-Invoice matching
• In-app messaging between site and office teams

Our AI system generates professionally formatted RFQs (Request for Quotes) based on your material selections. The system learns from your previous orders to include all necessary specifications, ensuring suppliers provide accurate quotes.

The AI also suggests suppliers based on historical performance, pricing, and delivery reliability, helping you make better procurement decisions while saving significant time on administrative tasks.

Yes! UNIS allows you to customize your purchase order templates with your company branding, terms and conditions, and specific project requirements. You can create different templates for different types of purchases or projects.

This ensures consistent, professional communication with your suppliers while maintaining your company identity throughout the procurement process.

Site teams use our mobile app to verify deliveries through a simple process:

1. When a delivery arrives, site managers receive a notification
2. They check items against the original order on their mobile device
3. They can capture photo evidence of the delivered materials
4. Record any discrepancies or quality issues
5. Provide a digital signature confirming receipt

The system also records GPS location data to confirm deliveries were made to the correct site, eliminating disputes and providing a clear audit trail.

Most users can set up their company profile, add key suppliers, and start requesting quotes within 30 minutes. Our guided onboarding process and intuitive interface make getting started quick and painless.

For larger organizations with more complex requirements, we offer dedicated implementation support to ensure a smooth transition to UNIS.

No, your suppliers don't need UNIS accounts. They'll receive quote requests and purchase orders via email, and can respond through our secure web forms - no login required.

However, suppliers who do create accounts gain additional features like automated invoicing and order status tracking, creating a more streamlined experience for your entire supply chain.

Yes! UNIS offers easy importing of your existing supplier contacts via CSV or Excel files. Our team can also assist with more complex data migrations, including historical purchase data and project structures.

Just reach out to our support team for assistance with importing your existing supplier information to get started quickly.

We offer comprehensive training options including:

• Live webinars with Q&A sessions
• On-demand video tutorials
• Detailed knowledge base articles
• Contextual help within the platform

Enterprise customers receive dedicated onboarding sessions tailored to their specific procurement workflow. Additionally, our in-app guidance makes learning UNIS intuitive for all users, regardless of technical ability.

Absolutely! We provide multiple support channels:

• Email support for all users
• Live chat during business hours
• Phone support for Enterprise customers
• Dedicated account managers for larger implementations

Our UK-based support team is available during business hours, with emergency support available 24/7 for critical issues affecting your procurement process.

Yes, UNIS can integrate with most popular accounting and ERP systems including:

• Xero
• QuickBooks
• Sage
• Construction-specific solutions like COINS and Viewpoint

During the beta, we offer simple CSV exports that are compatible with most accounting software. Let us know which integrations would be most valuable for your business, and we'll prioritize them in our development roadmap.

Yes! UNIS is fully mobile-responsive and works on any device with a web browser. For site teams, we offer dedicated mobile apps for iOS and Android with specialized features for delivery verification, photo capture, and digital signatures.

The V1.2 update places particular emphasis on mobile functionality, ensuring your team can manage procurement processes from anywhere, even with limited connectivity on construction sites.

Absolutely. UNIS is built to scale and can handle projects of any size, from small residential builds to major infrastructure projects. Our system organizes purchases by project, allowing you to track spending across multiple sites and maintain clear cost centers.

Enterprise clients currently use UNIS to manage procurement for projects with budgets exceeding £50 million with thousands of purchase orders and deliveries.

UNIS allows you to set and track budgets at both project and category levels. Our real-time dashboards show spend vs. budget, with alerts when you approach predefined thresholds.

The V1.2 version includes advanced cost tracking with detailed reporting and forecasting capabilities, giving project managers and finance teams complete visibility into current and projected procurement costs.

Yes, you can export data in multiple formats including:

• PDF (for purchase orders, delivery records)
• Excel (for financial reports and analysis)
• CSV (for data migration and integration)

All exports can be customized to match your reporting requirements, and scheduled exports can be set up for regular reporting needs.

Our clients report average time savings of 70% on procurement-related administrative tasks. This includes:

• 75% reduction in time spent creating and sending RFQs
• 80% reduction in quote comparison time
• 90% reduction in PO creation time
• 65% reduction in delivery verification and dispute resolution

For a typical medium-sized construction company, this can translate to 15-20 hours saved per week across the procurement process.

Beyond the direct time savings, UNIS clients typically see:

• 5-12% reduction in materials costs through better supplier comparison
• 3-5% decrease in overpayments due to delivery verification
• Virtual elimination of duplicate orders and payments
• Reduced project delays from material supply issues
• Lower administrative overhead costs

Most clients achieve full ROI within 2-3 months of implementation, with ongoing savings throughout the project lifecycle.

Most customers report significant time savings within the first week of implementation. The full financial benefits typically become apparent within the first month as you eliminate duplicate orders, prevent overpayments, and negotiate better terms with suppliers through our structured system.

Our onboarding process is designed to get you productive quickly, with guided setup and templates that make the transition smooth and efficient.

UNIS offers comprehensive reporting capabilities, including:

• Project spend tracking against budgets
• Supplier performance metrics
• Procurement team efficiency analytics
• Material cost trends over time
• Delivery compliance reporting

Custom reports can be created to meet your specific needs, and all reports can be exported or scheduled for regular distribution to stakeholders.